Annual General Meeting 2019

Date: 8th Apr 2019 Author: Anne-Marie Delrosa

The Annual General Meeting for Stroud Valley Scout Group will take place on Wednesday 26 June, 7.30pm at Stroud Valley Scouting Centre.

The agenda will be as follows:

  1. Minutes of Annual General Meeting 2018
  2. Group Scout Leader’s Report
  3. Chairman’s Report
  4. Treasurer’s Report and adoption of accounts for 2018/19
  5. Report from Scouting section
  6. Report from Cubs section
  7. Report from Beavers section
  8. Nomination and Election of Committee Members for year
    • Chairman
    • Treasurer
    • Meetings Secretary
    • Bookings Secretary
  9. AOB

If you are interested in becoming involved with the committee you can find out more below.

We need volunteers for our committee.  This doesn’t mean that you have to take an official role, but you might like to offer your help at fundraising events.  The committee meets about 4 times a year for a couple of hours on a Monday evening.  Other communication is done by email.

Committee roles:

Our committee is fairly informal, though as a Charity, we need to have official committee roles, minutes of meetings and properly reviewed accounts.  However, the committee works together, sharing any jobs that need to be done.


This person manages the committee meetings and makes sure that decisions are made on all agenda items.

Meeting secretary

This person works with the Chair to agree the agenda for the committee meetings and makes sure it’s sent out to members before the meeting; types up the minutes and circulates them after the meeting.

Bookings secretary

This person takes any bookings for the scout hut, this may involve showing people round, making sure booking forms are completed and payment is made, dealing with any correspondence for the booking, updating the bookings calendar.


This person is responsible for the Group’s accounts, dealing with payment of invoices, gift aid claims, writing cheques, making sure insurances etc are paid, and keeping the Group legal.

Look up your local Scout Group, because you’ve got a safe, practical community who will encourage and support you.'
Bear Grylls, Chief Scout Bear Grylls