UPDATED: Annual General Meeting 2018

Date: 9th Jul 2018 Author: Scout Websites

Due to the football clashing with our AGM, it has been agreed that this will now move to Wednesday 18 July, 7.30pm at Stroud Valley Scouting Centre.

All parents, carers and supporters of Stroud Valley Scout Group are invited to attend the Annual General Meeting.  This is your opportunity to hear about the work of the committee in 2017/18 and our plans for the future.  The AGM will be followed by a committee meeting.

You can view the Annual General Meeting agenda and the minutes of the 2017 meeting.

We are always looking for people to support the committee or to volunteer to take on the committee roles.  This doesn’t mean that you have to take an official role, but you might like to offer your help at fundraising events.  The committee meets about 4 times a year for a couple of hours on a Monday evening.  Other communication is done by email. This will be an important year for the Group as we continue to fundraise for our new build, so your support is really important.

Committee roles:

Our committee is fairly informal, though as a Charity, we need to have official committee roles, minutes of meetings and properly reviewed accounts.  However, the committee works together, sharing any jobs that need to be done.  You can read more about who we are – Stroud Valley Scout Group Committee


This person manages the committee meetings and makes sure that decisions are made on all agenda items.

Meeting secretary

This person works with the Chair to agree the agenda for the committee meetings and makes sure it’s sent out to members before the meeting; types up the minutes and circulates them after the meeting.

Bookings secretary

This takes any bookings for the scout hut, this may involve showing people round, making sure booking forms are completed and payment is made, dealing with any correspondence for the booking, updating the bookings calendar.


This person is responsible for the Group’s accounts, dealing with payment of invoices, gift aid claims, writing cheques, making sure insurances etc are paid, and keeping the Group legal.

Look up your local Scout Group, because you’ve got a safe, practical community who will encourage and support you.'
Bear Grylls, Chief Scout Bear Grylls